You will join a Program Operations team that is part of a larger Programs Department – with team members all working collaboratively to ensure the development and support of mission-based programs.
What You’ll Do
Working at the crossroads of the Foundation’s mission programs and the people and funding sources that support those programs, the Program Operations Coordinator will support the operational planning, establishment, execution, and evaluation of multifaceted programs that consist of a set of closely related sub-projects funded through federal, state, and non-federal private grants and cooperative agreements.
You’ll work on the Program Operations team that monitors the responsible and appropriate use of programmatic funds within the parameters of awards, providing consistent access for employees to organization systems and resources. Other important tasks include:
- Provide a high level of customer service for staff and partners by prioritizing and expediting tasks and requests from partners, Sanctuary sites, and others across the Sanctuary system;
- Assist the Director of Program Operations and team members with staff database access, data entry, and troubleshooting;
- Attend and take notes during meetings, providing follow-up on action items and decisions;
- Maintain compliant inbound and outbound grant, contract, and award files;
- Pull reports from the Foundation’s online project management database to support the needs of Foundation departments;
- Draft outgoing contracts, grants, and amendments through the Foundation’s online system and coordinate approvals and signatures;
- Coordinate travel requests related to your assigned projects and other award documentation that requires funder approval;
- Process applications for grant and contract RFPs, liaise with applicants, prepare materials for reviewers and coordinate with the selected awardees for agreements and reports;
- Collaborate with others on the team to prepare and distribute monthly summaries of awards and grant projects and distribute them to Senior Staff;
- Assist in digital file organization for the projects in your portfolio;
- Draft documents and spreadsheets to help analyze project progress;
- Work with other team members on meeting and event support and cross-department coordination;
- Support purchasing and invoicing needs;
- Perform other duties, as requested; and
- Regular attendance is required.
Who You Are
As the Program Operations Coordinator, you’re a mission-driven, highly productive individual who is committed to supporting the efficient and impactful delivery of programs. You are driven to get the job done well, a quick learner who has an eye for the small details and enjoys making connections with staff and partners.
Required Qualifications
- Entry-level/early-career position: 1-5 years of experience;
- A flexible team member with an ability to prioritize multiple projects;
- A self-starter who will suggest process improvements;
- A team player who also works well independently;
- Excellent at providing quality customer service;
- Highly organized, with the ability to prioritize work, meet deadlines, and produce quality results with attention to detail;
- Excellent verbal and written communication;
- Able to recall information, people, and projects, and able to develop trusted relationships with staff and partners;
- Experienced using office productivity programs, including Microsoft Office Suite and Asana (or a quick learner on similar platforms); and
- Capable and adept with virtual meeting platforms such as Microsoft Teams or other platforms.
Preferred Qualifications
- Experience working in grants management and administration, program operations support and administration, and/or nonprofit administration support.
Salary range: $58,000 – $63,000/year
Application deadline: July 22, 2026
Location: Silver Spring, Maryland
