Essential Functions & Duties
- Coordinate and track sample intake and processing workflows, including account setup, purchase orders, documentation review, and maintenance of accurate, organized records.
- Support laboratory operations through preparation and processing of samples, including routine use of vacuum lines, chemical pre-treatment, and tracking sample workflows.
- Prepare and issue invoices, track payments, and follow up on outstanding balances.
- Serve as a point of contact for external clients, responding to inquiries related to sample submission, pricing, and turnaround times
- Carry out general administrative and operational functions, including recordkeeping, meeting coordination, and use of internal systems (e.g., financial and procurement platforms).
- Contribute to communication and outreach activities such as newsletters or website updates, as needed.
- Contribute to a collaborative team environment and perform other duties in support of NOSAMS operations.
Required Qualifications
- Bachelor’s degree in a scientific field (e.g., chemistry, environmental science, oceanography) or equivalent combination of education and experience.
- 2+ years of progressively responsible experience in scientific or operations setting, with increasing independence and accountability.
- Demonstrated ability to manage complex workflows with a high degree of accuracy and attention to detail, particularly in environments involving data, samples, or financial tracking.
- Strong quantitative and analytical skills, with experience working with spreadsheets, budgets, or tracking systems.
- Proven ability to manage multiple responsibilities independently, prioritize effectively, and follow through on tasks with minimal supervision.
- Excellent written and verbal communication skills, with the ability to convey technical information clearly to a range of audiences.
- Comfort working in both laboratory and office-based settings, with a commitment to maintaining safety and procedural standards.
Preferred Qualifications
- Experience with laboratory sample processing or wet chemistry techniques.
- Familiarity with budgeting, invoicing, or financial tracking.
- Experience working with databases or data management systems.
- Prior experience in a client-facing or customer service role.
- Interest or experience in scientific communication, outreach, or marketing (e.g., newsletters, web content).
- Must be a U.S. citizen or permanent resident due to government contract requirements
Salary range: $56,828 – $73,213
