The Ocean Observatories Initiative (OOI) is a major research equipment and facilities construction project funded by the US National Science Foundation (NSF). NSF designated an Ocean Observatories Initiative Facility Board (OOIFB) to provide community-driven, independent input and evaluation of the activities and performance of NSF OOI. The OOIFB provides pathways to expand scientific and public awareness of NSF OOI, and ensures that the oceanographic community is kept informed of NSF OOI developments.
BASIC FUNCTION:
Assist the Principal Investigator (PI) with the execution of all Ocean Observatories Initiative Facility Board (OOIFB) Administrative Support Office (ASO) activities, including the support of virtual meetings, community workshops, conference events, and other OOIFB programs. Act as lead support for the design and maintenance of the OOIFB website, and promote OOIFB activities through email, web posts, and social media.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist the OOIFB Administrative Support Office (ASO) Principal Investigator (PI), OOIFB and Committee members, federal agency representatives, and the OOI Program team in developing and implementing mandated activities.
- Collaborate with the PI, ASO staff, OOIFB members, federal agency representatives and other partners to organize, plan, and implement community events, board and committee meetings, and other special projects (virtual or in-person), including but not limited to event set up and breakdown, audio-visual setup, support and coordination, registration, notetaking, and other relevant tasks.
- Provide lead support for the design, development, and maintenance of the OOIFB website and its associated digital resources.
- Develop, implement, and maintain social media and other communication strategies to effectively support OOIFB community engagement priorities. Assist in the dissemination of the results and products of OOIFB programs.
- Organize and maintain OOIFB/ASO email systems and listservs.
- Support the development of OOIFB, publications, brochures, and other printed materials. Assist in graphic design and layout for OOIFB publications, online registration forms, meeting badges, and other resources, presentations, and newsletters.
- Develop research, promotional, and outreach materials to be delivered at national science conventions and symposiums.
- Assist the PI and OOIFB in the creation of accurate and timely reports and summary documents for the OOIFB and its committees, federal agency representatives, the OOI operators, and the broader scientific community. Communicate regularly and effectively with the PI and other ASO personnel on all activities.
- Provide researchers with an additional OOIFB point-of-contact to answer procedural questions as they relate to OOIFB sponsored activities.
OTHER DUTIES AND RESPONSIBILITIES:
- Support the PI with proposal preparation and grant reporting.
- Perform additional duties as requested.
QUALIFICATIONS
REQUIRED:
- Bachelor’s degree in Communications, Marketing, Public Relations, Business or other related field, or in a STEM discipline (Science, Technology, Engineering, Mathematics, etc.).
- Demonstrated computer experience (i.e., graphics, word processing and spreadsheet software).
- Demonstrated experience supporting, maintaining, and/or designing a website and/or web content.
- Demonstrated experience working with social media, including content creation and audience engagement.
- Demonstrated strong interpersonal and verbal communications skills.
- Demonstrated proficiency in written communication skills.
- Demonstrated ability to work independently and collaboratively.
- Demonstrated attention to detail, analytical, and organizational skills.
- Demonstrated ability to work with diverse groups/populations.
PREFERRED:
- Demonstrated experience supporting meetings and other events.
- Demonstrated experience working with digital media capture and editing.
Application deadline: Open until the position has been filled
Salary: $35,054 – $50,383 (to be prorated to reflect a 21-hour work week)
